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prodot tendering platform

Centrally control purchasing processes – with smartTender

The e-procurement solution & tendering platform for retail

Dashboard of the prodot tendering platform

Challenges in procurement? We have the answer.

In many retail companies, purchasing is still predominantly handled manually and requires a lot of personal knowledge – often based on Excel spreadsheets. This is due not least to the fact that common digital tendering solutions are rarely tailored to the specific requirements of retail.

With smartTender, we're changing that.

Procurement becomes transparent. Processes are simpler. Decisions are clearer.

smartTender is the digital procurement software for retail that simplifies purchasing processes: from tenders to supplier communication and documentation.

 

Dashboard der Ausschreibungsplattform von prodot

The future of purchasing software

This is what smartTender offers:

A way out of Excel chaos
All offers, certificates, prices, and contact persons in one place. No more attachments that can't be found, version chaos, and endless email threads.

No more missed deadlines
Always keep track of certificate deadlines, delivery dates, and queries. Automated follow-ups and scheduling can be flexibly defined.

Your knowledge stays in the system—not in your head
Representability comes standard with smartTender. All tender details, all deadlines, and all information are stored transparently and comprehensibly in the platform. Even during vacation or illness, everything stays in sync.

Transparency creates security
Who, when, what, and at what price: smartTender documents every step and every negotiation result. Prevent misunderstandings and make processes transparent.

Supplier evaluation made easy
We enable supplier evaluation based on quality, certificates, and total costs across the entire product life cycle.

 

Our smartTender platform significantly reduces the workload for operational purchasing, as responsibilities are clearly separated and processes are efficiently managed. At the same time, smartTender lays the foundation for better purchasing results – through professional negotiations and a holistic view of costs."

Katja Kammilla – Product Manager smartTender

Book an online appointment now & learn more about smartTender!

Katja Kammilla

Efficient processes & better results

Are you looking to simplify your procurement process through seamless digital processes? Would you like to use the information from your previous tenders as a solid database for strategic purchasing?

With smartTender, we have developed the digital procurement software that simplifies your purchasing process.

Increase efficiency & transparency

Optimize your purchasing processes with digital support:

  • Automation of manual tasks reduces errors
  • Greater transparency in all process steps
  • Central overview of all ongoing tenders
  • Supplier self-assessment
  • Individual workflows for product groups

Improve negotiation results

Increase the quality and comparability of bids:

  • Audit-compliant tenders
  • Structured and clear bid presentation
  • Professional supplier management for collaborative negotiations
  • Historical price analysis & decision documentation

Save time, strengthen focus

Focus on what matters most in purchasing:

  • Intuitive, user-centric processes
  • Efficient time management through streamlined workflows
  • Process automation & task management

Create legal certainty

Legally secure your purchasing processes with complete transparency and traceability:

  • Comprehensive documentation and archiving of all tenders
  • Compliance with legal and regulatory requirements
  • Rights system, audit trail, and certificate management

Centralize & scale knowledge

Make your procurement expertise independent of individual resources:

  • Centralized data management for data-driven decision-making processes
  • Better focus on strategic procurement goals
  • Access the history of all tenders and offers
  • Better accountability and scalability within the team

Integration into your system world

smartTender runs seamlessly alongside your existing systems:

  • Connection to ERP, financial accounting, or PIM – without changing tools
  • GDPR-compliant integration
Illustration: male figure standing in front of a red hook

The key benefits of our procurement software

Added value at a glance

Save time and stress

  • Every hour saved in process management means less work
  • Fewer queries, fewer coordinations, more focus


Valid data for better negotiations

  • Historical prices as a basis for decision-making at the touch of a button
  • Comparability of competing offers


Smooth representation

  • No more information deficits in the event of vacation or absence
  • All tasks, deadlines, and tender details are centrally documented

prodot-mitarbeiterin-katja

Book an appointment

Arrange a personal initial consultation now

Katja Kammilla has been with prodot since September 2019 and is your contact person.

She has over 15 years of experience in various roles, from planning to implementation of internationally used tools in the areas of freight, corporate responsibility, and product information management.

Discuss your personal wishes, needs, and challenges with her!

 

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ALDI Süd Success Story Tendering Platform - Transferring global tendering processes into a digital workflow

Development of a new tendering platform for all nine ALDI SÜD countries. prodot has created a web-based, customized solution that standardizes tendering processes internationally and makes bids easier to compare. This increases the efficiency and speed of the tendering process.

 

To the success story “ALDI Tendering Platform”
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ALDI Süd Success Story Store Portal - Intuitive portal for optimizing store processes

All back-office processes in a single interface: Development and implementation of software tailored to store processes worldwide. With Store Portal, prodot has created a platform that consolidates workflows and information through the integration of relevant systems and technologies – tailored to ALDI SÜD's unique processes.

 

To the success story "ALDI Store Portal"
intro-successstories-aldi-adm

ALDI Süd Success Story Delegation of decentralized user administration to local managers

The time-consuming task of managing users in Active Directory is usually reserved for administrators. This ties up valuable resources. With ACTIVE DIRECTORY MANAGEMENT (ADM), employee data can be conveniently managed by responsible individuals and fully automated within the IT infrastructure – all without any IT expertise.

 

To the ALDI Active Directory Management success story
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Rossmann Success Story  Digitization of forms and connection to the service desk

Development of an intuitive and efficient self-service portal. This intranet solution replaces paper-based forms and offers a digital approval workflow as well as automated data processing to interfaces in the service desk, thus enabling significantly shorter process runtimes.

 

To the Success Story Rossmann Digital Forms
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prodot

Who we are

Software for market leaders – honest, competent, and forward-looking. We inspire people with solutions that fit their business needs. As a pioneer and trailblazer in the digital future, we are committed to making our customers even more successful.

With Retail Solutions, a division of prodot, we specialize in customized software solutions for retail and wholesale. With over 20 years of industry experience, we offer you innovative and efficient solutions tailored precisely to your needs.

Passionate, interdisciplinary, and agile. These are the ingredients we use to successfully collaborate with our customers' teams. Together, we integrate innovations into their existing IT infrastructure. With a short time to market, seamlessly, and efficiently, we help our customers achieve their business goals in a more digital, secure, and smarter way.